Permanent Recruitment — Perth Office Support Specialists
Swan Recruitment manages the end-to-end permanent hiring process for Perth businesses that need reliable, long-term office support staff. From writing the brief to delivering a shortlist of pre-screened candidates, we handle the time-consuming parts of recruitment so you can focus on running your business.
What Is Permanent Recruitment?
Permanent recruitment means Swan Recruitment sources, screens, interviews, and presents candidates for a role you intend to fill on a direct, ongoing employment basis. Once you select and hire your preferred candidate, they become your employee — not Swan Recruitment's. You pay a one-off placement fee. There are no ongoing charges.
Unlike temporary staffing, permanent recruitment is the right solution when you need someone long term, want full control over the employment relationship, and are prepared to invest in the right hire upfront.
Who Is Permanent Recruitment For?
Permanent recruitment suits businesses that:
Have a long-term vacancy that needs filling
Have outgrown their current team and need additional permanent capacity
Have lost a key staff member and need a quality replacement
Want to upgrade the calibre of their office support team
Are setting up a new office or department and need foundational hires
Swan Recruitment works with SMEs across construction, engineering, professional services, logistics, and trade-based businesses throughout the Perth Metro Area.
What Roles Do We Place Permanently?
Swan Recruitment places permanent candidates across all white-collar office support roles including:
Administrative assistants and office managers
Receptionists and executive assistants
Accounts payable and receivable officers
Payroll officers, bookkeepers, and assistant accountants
Project administrators and project coordinators
Operations coordinators and logistics coordinators
HR administrators and recruitment coordinators
Compliance administrators and document controllers
Procurement and purchasing officers
Customer service representatives and sales support administrators
What Does It Cost?
Permanent recruitment fees are 8%–10% of the successful candidate's annual salary, payable on placement. For example, if you hire a candidate on a $65,000 salary, the placement fee would be between $5,200 and $6,500. There are no upfront costs, no advertising fees, and no charge if a suitable candidate is not found.
How Long Does Permanent Recruitment Take?
The typical permanent recruitment process takes 2–4 weeks from receiving a brief to an accepted offer. This includes briefing, advertising if required, screening, interviews, reference checks, and offer management. Timelines vary depending on the role level and candidate availability in the market.
What's Included?
Every permanent placement through Swan Recruitment includes:
Detailed role briefing and job description development
Advertising across relevant job boards if required
Candidate sourcing from our existing network
CV screening and initial phone screening
Structured interviews conducted by Swan Recruitment
Reference checking — minimum two references verified
Salary benchmarking and offer management support
Post-placement follow-up at 2 weeks and 4 weeks
The Process — Step by Step
You brief Swan Recruitment on the role, team, culture, and salary range
We develop a candidate profile and begin sourcing
We screen, interview, and reference-check suitable candidates
We present a shortlist of 2–3 candidates with detailed profiles
You interview your preferred candidates
We manage the offer and acceptance process
The candidate starts as your direct employee
We follow up at 2 and 4 weeks to ensure the placement is successful
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FAQ — Permanent Recruitment
How much does permanent recruitment cost in Perth? Swan Recruitment charges 8%–10% of the candidate's annual salary on successful placement. There are no upfront fees and no charge if a suitable candidate is not found.
How long does it take to find a permanent candidate? Most permanent placements are completed within 2–4 weeks from briefing to accepted offer. Timelines vary depending on role complexity and market availability.
What happens if the candidate leaves within the first few months? Swan Recruitment offers a replacement guarantee period. If the placed candidate leaves within the agreed timeframe, we will conduct a replacement search at no additional cost. Terms are confirmed at the time of engagement.
Do you advertise the role or just search your database? Both. Swan Recruitment first searches our existing candidate network. If the right candidate isn't available, we advertise across relevant job boards and conduct a broader market search.
How many candidates will you present? Swan Recruitment presents a shortlist of 2–3 thoroughly screened candidates per role. We do not send large volumes of CVs — every candidate presented has been interviewed and reference-checked by us first.